STUDENT FORMS
More forms???
That's right. We work hard to keep the paperwork to a minimum, but need some vital information to keep our students safe during band activities.
Thanks for your help!
​​​​
2025-26 MARCHING BAND REGISTRATION AND FORMS UPLOAD
REQUIRED FOR PARTICIPATION
BEFORE YOU BEGIN:
PLEASE NOTE THAT MARCHING BAND REGISTRATION
HAS TWO DEADLINES, MAY 15 AND MAY 30.
MAY 12 is the Mandatory Marching Band Information Meeting
Auditorium, 7pm
​
GENERAL REGISTRATION TO BE COMPLETED BY MAY 15:
STEP 1.
​
STEP 2. Review information and complete and sign the required color guard agreement (if applicable), field trip forms, optional photo opt out, and optional disclosure to chaperones.​
​
STEP 3. Upload scans/still images of forms to complete your online MARCHING BAND REGISTRATION, by May 15.
​​​
​
Helpful links:
-
MARCHING BAND FIELD TRIP FORMS (REQUIRED)
-
PHOTO OPT-OUT FORM (optional)
-
MEDICAL DISCLOSURE TO PARENT CHAPERONES FORM (recommended, if needed)
-
Guard only
-
Read FALL COLOR GUARD HANDBOOK and sign
-
COLOR GUARD PARTICIPATION AGREEMENT (REQUIRED FOR COLOR GUARD)​​​​​​​​​​
-
​
MEDICAL FORMS SUBMISSION TO BE COMPLETED BY MAY 30.
NOTE: If you are a middle school student and get an error message, please log out of your FCPS Google account. FCPS cybersecurity settings seem to be preventing middle school students from uploading their forms.
If you still can't upload the forms, please print and deliver them to the OHS Main Office.
​​​​​​
STEP 4. Complete the Medical Forms.​​​​​​​
You have two options for completing the Medical Forms:
​​
​
-
OPTION 1. PRINTABLE PACKET
Print this MEDICAL FORMS PACKET and fill out the necessary pages by hand.
Note: The signatures must be written by hand and resemble your actual signature.​
​​
​​​​​
-
​OPTION 2. FILLABLE FORMS (Digital Option)
Click each Medical Form below to open it in your browser:
-
​You can fill out the form in your browser, then choose "Print to PDF" to save your changes.
OR
-
Download the form to your device, fill it out using a PDF editor, and save it for your records.​​
Note: The signatures must be written by hand and resemble your actual signature.
​​
​
FILLABLE FORMS LINKS:
1. EMERGENCY CARE FORM (REQUIRED)
2. HEALTH INFORMATION FORM (REQUIRED)
3. OVER-THE-COUNTER MEDICATIONS FORM (REQUIRED)
4. MEDICATION AUTHORIZATION FORM (if needed; signed by a Doctor)
5A. VIRGINIA ASTHMA ACTION PLAN (if needed)
5B. FCPS AUTHORIZATION FOR ASTHMA ACTION PLAN (if needed; signed by a Doctor)
6. FCPS AUTHORIZATION FOR ANAPHYLAXIS ACTION PLAN (if needed; signed by a Doctor)
​
** COLOR GUARD ONLY FORMS **
1. VHSL PHYSICAL FORM (REQUIRED & due before the pre-camp days on July 9th/July 16th.)
2. Read CONCUSSION EDUCATION PROGRAM
3. And sign the CONCUSSION PROTOCOL ATTESTATION FORM (REQUIRED)​​​​
​​​​​
STEP 5.
Complete, sign and upload all FCPS medical and disclosure forms. (You may need to use your student's FCPS email account).
-
If your student doesn't have an FCPS email account, OR you get an error message, OR you printed a hard copy of the forms and can't upload them, please put them in an envelope addressed to Dr. VanValkenburg (OHS Band Director) and take them to the OHS Main Office. Thanks!
2025 GRADUATION
FIELD TRIP FORM
DUE THURSDAY March 13th
REQUIRED OF ALL BAND STUDENTS
MARCHING BAND, WINTER GUARD AND SPRING TRIP STUDENTS:
Field Trip Forms need to be completed
If you participated in Marching Band, Fall/Winter Guard or the Spring Trip you only need to complete:
1-Assessment Field Trip Permission Form (all grades)
AND
2-Graduation Field Trip Permission Form (Seniors do not need to complete).
NON-MARCHING, NON-GUARD and NON-SPRING TRIP STUDENTS:
Field Trip Forms AND an Emergency Care Form need to be completed
If you did not participate in Marching Band or Guard, you will need to complete:
1-FCPS Emergency Care Form
2-Assessment Field Trip Permission Form (all grades)
AND
3-Graduation Field Trip Permission Form (Seniors do not need to complete).
UNDER CONSTRUCTION COMING SOON
2025-26 Band Field Trip Forms
Click below to download ALL Field Trip Forms for the 25-26 school year. Print the ones you need, sign and upload when complete. COMING SOON
​
2025-26 Parent
Driver Forms
If you plan to pick up your student from a band field trip, you must print and turn in a completed and signed Field Trip Driver's License form (required by FCPS when transporting students from field trips in personal vehicles). Students will only be released to parents who have submitted driver forms. Click on the form below and upload it to the link provided using your student's FCPS login.
​